Litigation Legal Secretary

Practice Area: Civil Litigation
Employment Type: Direct Hire or Temp-to-Hire
Work Schedule: Full-Time, On-Site
Hours: Monday-Friday, 8:30 AM-5:00 PM (30-minute lunch)
Compensation: Up to $110,000 DOE (negotiable based on experience)

Position Overview

We are seeking an exceptionally skilled Litigation Legal Secretary to support a busy, fast-paced civil litigation practice. This role is ideal for a seasoned professional with hands-on, practical knowledge of civil litigation procedures, court rules, and critical deadlines.

Our long-tenured secretary recently retired, and we are looking for a reliable, highly competent professional who can step in and provide immediate, high-level litigation support. This position is 100% on-site and available as either direct hire or temp-to-hire for the right candidate.

Key Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys
• Accurately manage and maintain court calendars, including all statutory and court-ordered deadlines
• Prepare, revise, format, and proofread a wide range of litigation documents, including:
  • Pleadings
  • Motions
  • Discovery requests and responses
  • Legal correspondence
• Coordinate and complete filings in state and federal courts, both electronic and physical, ensuring strict compliance with court rules and procedures
• Assist with corporate counsel work as needed, including document drafting and formatting
• Schedule and coordinate depositions, hearings, client meetings, and trial logistics
• Maintain meticulous electronic and physical case files with exceptional attention to detail
• Communicate professionally and effectively with clients, court personnel, opposing counsel, and vendors

Required Qualifications

• Minimum of 3 years of experience as a Litigation Legal Secretary (required)
• Demonstrated, working knowledge of civil procedure, court rules, and real litigation deadlines
  • Experience in a litigation firm alone is not sufficient without substantive litigation secretary responsibilities
• Proficiency with legal software, document management systems, and electronic filing platforms
• Strong written and verbal communication skills
• Highly organized, detail-oriented, and proactive with the ability to manage multiple deadlines simultaneously
• Dependable, professional, and able to maintain strict confidentiality at all times

Top Qualifications We're Looking For

1. Strong litigation experience as a legal secretary (minimum 3 years with a litigation focus)
2. Proven experience managing deadlines, filings, and court documents throughout all stages of litigation
3. Exceptionally organized with strong attention to detail

Compensation & Benefits

• Salary up to $110,000, depending on experience
• Compensation is negotiable based on skill set, background, and depth of litigation expertise